Privacy Policy
Privacy Notice For EEA Residents
1.INTRODUCTION
Welcome to Nidec Group’s privacy notice.
Nidec Group respects your privacy and is committed to protecting your personal data.
This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
This privacy notice will be applied to all of our processing of your personal data when you are subject to GDPR notably when you are our business partner (such as customer, supplier or contractor), job applicant, web visitor and shareholder of one of our group companies located in EEA.
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how we collect and use your personal data.
We are not intended for children and we do not intend to collect data relating to children.
Please carefully read through this privacy notice or fair processing notice we may provide you on specific occasions from time to time when we collect or use your personal data so that you are fully aware of how and why we are using your data. This privacy notice supplements other notices and privacy policies and is not intended to override them.
CONTROLLER
Nidec Group is made up of different legal entities, details of which can be found here:[LINK] .This privacy notice is issued on behalf of the Nidec Group so when we mention “Nidec”, “we”, “us” or “our” in this privacy notice, we are referring to the relevant company in the Nidec Group responsible for processing your personal data. Nidec Group is the controller and responsible for this website.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
We keep our privacy notice under regular review. This version was last updated on February 1st, 2020.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
2.THE DATA WE COLLECT ABOUT YOU (CATEGORIES OF DATA)
Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer the following categories of personal data about you:
| a) Identity Data | includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, gender and function/occupation within your entity, if any. |
|---|---|
| b) Contact Data | includes billing address, delivery address, email address and telephone numbers. |
| c) Financial Data | includes bank account, payment card details and other banking information. |
| d) Transaction Data | includes details about payments to and from you and other details of products and services you have purchased from us. |
| e) Technical Data | ncludes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. |
| f) Profile Data | includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses. |
| g) Usage Data | includes information about how you use our website, products and services. |
| h) Marketing and Communications Data | includes your preferences in receiving marketing from us and our third parties and your communication preferences. |
| i) CCTV Images | includes photos and/or videos we may collect in and around our facilities. |
We do not collect any Special Categories of Personal Data about you (including but not limited to your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data).
Nor do we collect any information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract s we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may be obliged to cancel a product or service you have with us but we will notify you if this is the case at the time.
3.HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect personal data from and about you including through:
Direct interactions
You may give us your personal data by filling in forms or by corresponding or communicating with us by post, phone, email or otherwise. Details about the situations where you provide us your personal data have been set out below.
Customer, Supplier, Contractor
- ●do business with us (including offer to do business each other);
- ●conclude a contract;
- ●make some inquiries;
- ●subscribe to our products, services or publications;
- ●send some request;
- ●be promoted or receive some questionnaires about our products or services;
- ●visit our premises which have installed the CCTV system; or
- ●give us feedback or contact us.
Applicant
- ●apply to the recruitment process;
- ●make some inquiries;
- ●send some request;
- ●conclude a contract;
- ●visit our premises which have installed the CCTV system; or
- ●give us feedback or contact us.
Shareholder
- ●make some inquiries;
- ●send some request; or
- ●give us feedback or contact us.
Website visitor
- ●make some inquiries;
- ●send some request; or
- ●give us feedback or contact us.
Automated technologies or interactions
As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy for further details.
Third parties or publicly available sources
We may receive personal data about you from various third parties and public sources as set out below:
Customer, Supplier, Contractor
- ●Technical Data from notably the following parties: analytics providers and search information providers.
- ●Contact, Financial and Transaction Data from providers of technical, payment and delivery services.
- ●Identity and Contact Data from data brokers or aggregators.
- ●Identity and Contact Data from publicly available sources.
- ●Additional information from third parties including former employers or credit reference agencies.
Applicant
- ●Identity and Contact Data from an employment agency or background check provider.
- ●Identity and Contact Data from data brokers or aggregators.
- ●Identity and Contact Data from publicly available sources.
- ●Additional information from third parties including former employers or credit reference agencies
Shareholder
- ●Identity and Contact Data from data brokers or aggregators.
- ●Identity and Contact Data from publicly available sources.
- ●Additional information from third parties including former employers or credit reference agencies.
Website visitor
- ●Technical Data notably from the following parties: as analytics providers and search information providers.
- ●Identity and Contact Data from data brokers or aggregators.
- ●Identity and Contact Data from publicly available sources.
- ●Additional information from third parties including former employers or credit reference agencies
4.HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- ●Where we need to perform the contract we are about to enter into or have entered into with you.
- ●Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- ●Where we need to comply with a legal or regulatory obligation.
Here is a list of all the ways we may use your personal data and which of the reasons we rely on to do so.
This is also were we tell you what our legitimate interests are:
Customer, Supplier, Contractor
| Purpose/Activity | Category of data (Please refer to 2. “The Data We Collect About You” above.) |
Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| To administer and maintain our register of you | a) Identity b) Contact |
(a) Performance of a contract with you (b) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise (c) Necessary to comply with a legal obligation |
| To process and deliver your order or request | a) Identity b) Contact c) Financial d) Transaction h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests notably in order to collect receivables |
| To manage your interest | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise |
| To manage our relationship with you | a) Identity b) Contact f) Profile h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | a) Identity b) Contact e) Technical |
(a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise (b) Necessary to comply with a legal obligation |
| To make suggestions and recommendations to you about products or services that may be of interest to you | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
Necessary for our legitimate interests notably in order to develop our products/services and grow our business |
| To investigate any incident involving the safety or security of its employees, patrons, and / or contractors; To provide evidence as required to protect our legal rights; and To provide law enforcement agencies with evidence related to an incident under investigation. |
a) Identity (including images) i) CCTV data |
(a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests to ensure the security or safety |
Applicant
| Purpose/Activity | Category of data (Please refer to 2. “The Data We Collect About You” above.) |
Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| To administer and maintain our register of you | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
(a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise (b) Necessary to comply with a legal obligation |
| To manage our relationship with you | a) Identity b) Contact f) Profile h) Marketing and Communication |
(a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services |
| To make a decision about your recruitment or appointment. | a) Identit b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests to make a decision about your recruitment or appointment |
| To investigate any incident involving the safety or security of its employees, patrons, and / or contractors; To provide evidence as required to protect our legal rights; and To provide law enforcement agencies with evidence related to an incident under investigation. |
a) Identity (including images) i) CCTV data |
(a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests to ensure the security or safety |
Shareholder
| Purpose/Activity | Category of data (Please refer to 2. “The Data We Collect About You” above.) |
Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| To administer and maintain our register of you | a) Identity b) Contact |
(a) Performance of a contract with you (b) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise (c) Necessary to comply with a legal obligation |
| To manage your interest | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise |
| To manage our relationship with you | a) Identity b) Contact f) Profile h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services |
To investigate any incident involving the safety or security of its employees, patrons, and / or contractors; To provide evidence as required to protect our legal rights; and ,br> To provide law enforcement agencies with evidence related to an incident under investigation. |
a) Identity (including images) i) CCTV data |
(a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests to ensure the security or safety |
Website visitor
| Purpose/Activity | Category of data (Please refer to 2. “The Data We Collect About You” above.) |
Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| To administer and maintain our register of you | a) Identit e) Technical f) Profile g) Usage h) Marketing and Communications |
(a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise (b) Necessary to comply with a legal obligation |
| To manage our relationship with you | a) Identity b) Contact f) Profile h) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services |
| To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
Necessary for our legitimate interests to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy |
| To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | e) Technical g) Usage |
●Necessary for our legitimate interests to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy |
| To make suggestions and recommendations to you about products or services that may be of interest to you | a) Identity b) Contact e) Technical f) Profile g) Usage h) Marketing and Communications |
Necessary for our legitimate interests to develop our products/services and grow our business |
| To investigate any incident involving the safety or security of its employees, patrons, and / or contractors; To provide evidence as required to protect our legal rights; and To provide law enforcement agencies with evidence related to an incident under investigation. |
a) Identity (including images) | (a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests to ensure the security or safety |
MARKETING
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
PROMOTIONAL OFFERS FROM US
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (“marketing”).
You will receive marketing communications from us if you have requested information from us, downloaded software or documentation from our website or purchased products and/or services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.
OPTING OUT
You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration or other transactions.
COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see COOKIE POLICY .
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5.DISCLOSURES OF YOUR PERSONAL DATA
DATA SHARING
We may share your personal data with other Nidec group subsidiaries and other third parties (including third-party service providers, contractors, and designated agents) only to the extent necessary for the purposes set out in this Privacy Notice.
Nidec group subsidiaries shall mean the entities controlled by Nidec Corporation. For the purpose of this definition, “control” means that more than fifty percent (50%) of the shares or ownership interest representing the voting right for the election of directors or persons performing similar functions for such a corporation or any other legal entity are owned or controlled, directly or indirectly, by the controlling entity.
We also provide your CCTV Data to law enforcement agencies with evidence related to an incident under investigation.
WHY MIGHT MY PERSONAL DATA BE SHARED WITH THIRD PARTIES?
We will share your personal data with other Nidec group subsidiaries as part of our regular reporting activities on company performance, in the context of a business reorganisation or group restructuring exercise, for system maintenance support, hosting of data, for general support activities and for the administration of the pension arrangements.
We will share your personal data with third parties where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so. We will share your personal data with third parties where required to comply with applicable laws or regulation; comply with legal process or a court order; to respond to requests from public and governmental authorities; necessary to enforce this Privacy Notice; necessary to protect your safety or security; necessary to protect our rights, the safety and security of the Website or property or third parties; to allow us to pursue available remedies or limit the damages we may sustain.
We will share your personal data with third parties, for example in the context of the possible sale or restructuring of the business. In this situation we will, so far as possible, share anonymised data with the other parties before the transaction completes. Once the transaction is completed, we will share your personal data with the other parties if and to the extent required under the terms of the transaction.
HOW SECURE IS MY PERSONAL DATA
When we share your personal data with other Nidec group subsidiaries or any other third parties, we require them to take appropriate security measures to protect your personal data in line with our Privacy Policy and to respect the security of your personal data d to treat it in accordance with the law.
When they treat your personal data on our behalf, we do not allow them to use your personal data for their own purposes and only permit them to process your personal data for specified purposes set out in this Privacy Policy.
6.INTERNATIONAL TRANSFERS
We may transfer your personal data to the countries outside the European Economic Area (:”EEA”) but we transfer your personal data only to the countries which are deemed to provide an adequate level of protection for your personal data or to a party who promised us to provide an adequate level of protection for your personal data by implementing appropriate safeguards (such as Standard Contract Clauses approved by the European Commission).
We are willing to provide any further information about the international transfer of your personal data upon your request.
7.DATA SECURITY
We have put in place and will continue to improve appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we strictly limit access to your personal data to those employees who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will notify you and any applicable regulator of a breach where we are legally required to do so.
8.DATA RETENTION
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for your personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy, which you can request from us by contacting us.
9.YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data as follows:
● Request access to your personal data.
You have the right to obtain confirmation from us as to whether or not we process personal data relating to you. You also have the right to ask us for copies of your personal data. There are some exemptions, which means you may not always receive all the data we process.
● Request correction of your personal data.
You have the right to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
● Request erasure of your personal data.
You have the right to ask us to delete or remove personal data where there is no lawful basis for us continuing to process it. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you.
● Object to processing of your personal data.
You have the right to object to our processing of your personal data, or to ask us to delete, remove or stop using your personal data if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.There may be legitimate interests or legal reasons why we need to keep or use your personal data.
● Request restriction of processing your personal data.
This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- (a) if you want us to establish the personal data’s accuracy;
- (b) where our use of the personal data is unlawful but you do not want us to erase it;
- (c) where it is not relevant anymore but you need us to hold it; or
- (d) you have objected to our use of your personal data but we need to verify whether we have overriding legitimate grounds to use it.
● Request transfer of your personal data.
You have the right to receive from us, on request, a copy of your personal data in a structured, commonly used, machine-readable format. You can also ask us to transfer your personal data in this format to other organisations.
● Right to withdraw consent.
You have the right to withdraw your consent if the legal basis of the processing was your consent. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. Please note that if you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
10.CONTACT DETAILS
If you wish to exercise any of your rights set out 9. above or have any questions about this privacy notice or your personal data, or if you wish we stop sending you marketing messages, please contact us at any time.
Please understand that any excessive request or manifestly unfounded request will be rejected or charged a fee.
You can make a complaint at any time to the supervisory authority for data protection issues（https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm）
However, please do not hesitate to contact us as soon as you have any concerns about our processing of your personal data.
